Policy Details

Records Management Policy

Dated: 24 Sep 2014

NOT PROTECTIVELY MARKED

POLICY TITLE: Records Management Policy

OWNING DIRECTORATE: Major Crime & Intelligence

AUTHOR: Records Manager, Information Management Unit

CONTACT DETAILS: 101 Ext. 49415


AIM OF POLICY: To provide Northumbria Police with a robust process to manage its recorded data from creation to disposal.

BENEFIT OF POLICY: Ensures that records created by Northumbria Police are appropriately managed, stored and disposed.

REASON FOR POLICY: To comply with the Management of Police Information Code of Practice 2005, the Data Protection Act 1998 and the Code of Practice on the Management of Records under Section 46 of the Freedom of the Information Act 2000.


DESCRIPTION OF POLICY:

Northumbria Police recognises the need to ensure that information is available when and where it is needed, in an organised and efficient manner, and in a well-maintained environment. This policy provides a framework and outlines responsibilities for the operation of the Records Management Programme.

With regards to retention / disposal, nominal records held within the Force’s Information Systems will be deleted only when there is no longer a policing purpose for retaining the nominal. This is determined by the Force’s retention rules. Records will not be subjected to partial deletions e.g. the removal of individual intelligence items unless they are duplicate items or are proven to be inaccurate or inappropriate.

Click here to access the Record Retention Rules


SOURCE DOCUMENT: The Data Protection Act 1998; Lord Chancellor’s Code of Practice on the Management of Records under Section 46 of the Freedom of the Information Act 2000.

GROUPS AFFECTED: All officers and staff

ACCESS AND DISCLOSURE RESTRICTIONS: None