Disclosure Details

Call Outs To Universities - 847/12

Dated: 30 Jul 2015

Date of request:   30/10/2012

Date of response:   13/11/2012

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')(FOIA)

Thank you for your email dated 30 October 2012 in which you made a request for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of access to information held by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked: 

I am writing to you to make a request under the FOI act 2001. It relates to police being called out to the Northumbria and Newcastle Universities' campuses or accommodation. 
  
In particular I would like to know:

  1. The number of times over the last year police have been called out to the campuses or accommodation of Northumbria or Newcastle Universities, by university, and the equivalent figure for the past five years.

  2. Details of any such callouts including the number of officers deployed, reasons of the call and

  3. Any further action that was taken.

In response:

We have now had the opportunity to fully consider your request and I provide a response for your attention.

Following receipt of your request, searches were conducted with the Newcastle Area Command of Northumbria Police.  I can confirm that the information you have requested is held by Northumbria Police, however can not be disclosed for the following reasons.

The information you have requested is not held in an easily retrievable format.  To establish the details of your request would require a member of staff searching for all reported incidents at all campuses or accommodation of Northumbria and Newcastle Universities for the period of time specified by you above.  Each of these would then require further viewing to establish the reason for the call, the number of officers attending, the details of the call and any further action that was taken.  Realistically this would involve several hundred instances of police being called out to these premises each year.  We have therefore estimated that to extract this information would take well in excess of the permitted 18 hours, therefore Section 12 of the Freedom of Information Act would apply.  This section does not oblige a public authority to comply with a request for information if the authority estimated that the cost of complying with the request would exceed the appropriate limit of 18 hours, equating to £450.00

You should consider this to be a refusal notice under Section 17 of the Act for your request.

As part of your request would exceed the prescribed limit, as defined by the Act, there is no requirement for Northumbria Police to provide a response to the remaining parts of your request.  However, in order to provide you with some assistance, under Section 16 of the Freedom of Information Act 2000, an initial assessment of the information that may be provided within the time constraints would be the types of recorded crimes for the periods 209/10, 210/11 and 2011/12 only.  These would be broken down into Newcastle and Northumbria University.

If that would be useful to you may wish to define and resubmit your request accordingly.

Due to the different methods of recording information across 43 forces, a specific response from one constabulary should not be seen as an indication of what information could be supplied (within cost) by another.  Systems used for recording these figures are not generic, nor are the procedures used locally in capturing the crime data.  For this reason responses between forces may differ, and should not be used for comparative purposes.

You may be interested to know that Northumbria Police routinely publish information that has been disclosed by Northumbria Police in response to requests made under the Freedom of Information Act 2000 via the Disclosure Log.  The aim of the Disclosure Log is to promote openness and transparency by voluntarily placing information into the public arena.

Whilst it is not possible to publish all responses we will endeavour to publish those where we feel that the information disclosed is in the public interest.  The Disclosure Log will be updated once responses have been sent to the requester.  I have provided the relevant link below:-

http://www.northumbria.police.uk/foi/disclosurelog/index.asp

The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.


How to complain

If you are unhappy with our decision or do not consider that we have handled your request properly and we are unable to resolve this issue informally, you are entitled to make a formal complaint to us underour complaints procedure which can be found at:http://www.northumbria.police.uk/foi/disclosurelog/foicomprights.asp

If you are still unhappy after we have investigated your complaint and reported to you the outcome, you may complain directly to the Information Commissioner’s Office and request that they investigate to ascertain whether we have dealt with your request in accordance with the Act. 

Downloads

FOI Complaint Rights Procedure_tcm4-67103