Disclosure Details

Facilities management - 370/15

Dated: 08 May 2015

Date of request:      11/04/15

Date of response:    08/05/15

Provision of informati11 held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')(FOIA)

Thank you for your email dated 11 April 2015 in which you made a request for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of access to information held by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked: 

 1.     Does the Force outsource, in whole or in part, any functions of facilities management, please see Annex 1 for definition of Facilities Management Services? Yes/No 
2.     If "yes", which parts of facilities management are outsourced? e.g. cleaning or catering, etc. 
3.     If "yes" to Q1, when is the contract or contracts due for renewal? 
4.     If "no" to Q1, is the Force considering outsourcing, in whole or in part, any functions of facilities management? Yes/No 
5.     If "no" to Q1, are the staff working in facilities management employed by the Force? Yes/No 
6.     If "yes" to Q5, please give the numbers of staff in the following categories:- 
a.    Cleaning team 
b.    Engineers / Technical staff 
c.     Trade Operatives (e.g. Receptionist, Security Officer, Mailroom operative, Handyman, Helpdesk operator, Housekeeper, etc.) 
d.    Catering staff 
7.     How many police premises in the Force area require the services described in the below definition of facilities management? 
8.     Please list these premises by use, e.g. Divisional Headquarters, Training Centre, Firearms range, etc 
9.     Do you have police premises in the Force area which were developed through the Private Finance Initiative (PFI)? Yes/No 
10.  If "yes" to Q7, please list them. 
11.  Who is the person at Force level responsible for Facilities Management? 
12.  What is the contact telephone number for that person? 
Annex 1 Facilities Management Definition 
§  Accommodation services, including removals and storage 
§  Archive and storage of records 
§  Business Continuity Planning (BCP) and Disaster Recovery (DR) 
§  Building, mechanical and electrical maintenance 
§  Car park management 
§  Catering 
§  Central reprographics 
§  Specialist cleaning i.e. clinical 
§  Concierge 
§  Decoration and painting 
§  Energy and utility management services, including accounting 
§  Estate services 
§  Facilities service centre (Helpdesk) 
§  Fire Extinguisher supply and maintenance 
§  Furniture, fittings and equipment (FFE) 
§  Goods inwards 
§  Grounds maintenance 
§  Housekeeping services 
§  Internal planting 
§  IT services, including telecommunications 
§  Linen and laundry 
§  Logistics and transport services 
§  Mailroom and postal services 
§  Management of meeting spaces and conference facilities 
§  Medical and forensic services 
§  PAT testing 
§  Pest control 
§  Portering 
§  Reprographics 
§  Reception, including switchboard 
§  Registry services 
§  Retail and vending services 
§  Security services 
§  Secure transport of exhibits i.e. munitions/class A drugs/exhibits 
§  Sports and leisure facilities 
§  Stationery services 
§  Training Facilities/Conference Management 
§  Waste disposal, including general, hazardous and recyclable 
§  Workspace engineering 
   
  

In response:

We have now had the opportunity to fully consider your request and I provide a response for your attention.

Following receipt of your request, searches were conducted within Northumbria Police. I can confirm that the information you have requested is held by Northumbria Police.

I am able to disclose the located information to you as follows.

1. Yes several functions in Annex 1 above are provided by external providers. For clarification we have taken 'outsourcing' to mean where functions are provided by external providers and not carried out by in house staff.  

2. Details of the facilities management services from Annex 1 which are provided by external contractors are set out below.

Accommodation services, including removals and storage 
Archive and storage of records  
Building, mechanical and electrical maintenance 
Catering - Provided by external contractor for special events 
Decoration and painting 
Energy and utility management services, including accounting 
Fire Extinguisher supply and maintenance 
Furniture, fittings and equipment (FFE) 
Grounds maintenance 
IT services, including telecommunications 
Linen and laundry 
Mailroom and postal services - External Postal services provided by external contractor 
Medical and forensic services 
PAT testing 
Pest control 
Retail and vending services - Vending machines provided by external contractors 
Stationery services 
Training Facilities/Conference Management - Accommodation for training is on occasions provided by external providers 
Waste disposal, including general, hazardous and recyclable

The remaining functions listed in Annex 1 are either undertaken by in - house staff or are not carried out.

3. As the information you have requested at this point is accessible by other means I have not provided you with a copy of the information and will rely on Section 21 of the Freedom of Information Act 2000.  You should therefore consider this a refusal for that part of your request.

I have provided an explanation to this exemption below.

Section 21 (1) - Information accessible by other means

Information which is reasonably accessible to the applicant is exempt information.

This information is published on the internet and is therefore freely available. It can be obbtained from the Bluelight Procurement Database website. We have provided relevant links below

https://www.blpd.gov.uk/foi/foi.aspx

https://www.blpd.gov.uk/foi/foi.aspx#&&/wEXBAUNU29ydERpcmVjdGlvbgUJQXNjZW5kaW5nBQ5Tb3J0RXhwcmVzc2lvbmUFCVBhZ2VJbmRleAUBMAUPZGRsT3JnYW5pc2F0aW9uBQIyOCQv8EFHH2YLC8DRQYTHuvS3pyao


4. N/A

5. N/A

6. N/A

7. Your definition of Facilities Management is extremely wide.  None of our premises require all of these services.  Most of our premises require some of these services.  Attached is a list of 52 active premises.  
  
8. See list provided under question 7

9. Yes

10. Mounted Section Facility

11. There is no single person responsible for the range of Facilities Management as described below.  These functions are shared between Ian Woodward, Director of ICT, Mike Mullen, the Director of Strategic Asset Management and Dawn Turnbull, the Head of Business Support. 
  
12. Ian Woodward 0191 2956982 
 Mike Mullen  0191 4936039 
 Dawn Turnbull           101 ext 6074 

Due to the different methods of recording information across 43 forces, a specific response from one constabulary should not be seen as an indication of what information could be supplied (within cost) by another.  Systems used for recording these figures are not generic, nor are the procedures used locally in capturing the data.  For this reason responses between forces may differ, and should not be used for comparative purposes.

The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.


How to complain

If you are unhappy with our decision or do not consider that we have handled your request properly and we are unable to resolve this issue informally, you are entitled to make a formal complaint to us underour complaints procedure which can be found at:http://www.northumbria.police.uk/foi/disclosurelog/foicomprights.asp

If you are still unhappy after we have investigated your complaint and reported to you the outcome, you may complain directly to the Information Commissioner’s Office and request that they investigate to ascertain whether we have dealt with your request in accordance with the Act.

Downloads

FOI Complaint Rights_tcm4-106398
FOI 370- 15 Property Asset List_tcm4-106985