Disclosure Details

Grandparents - 444/12

Dated: 31 Jul 2015

Date of request:   22/05/2012

Date of response:   07/06/2012

Provision of information held by Northumbria Police made under the Freedom of Information Act 2000 (the 'Act')(FOIA)

Thank you for your email dated 22 May 2012 in which you made a request for access to certain information which may be held by Northumbria Police.

As you may be aware the purpose of the Act is to allow a general right of access to information held by a Public Authority (including the Police), subject to certain limitations and exemptions.

You asked: 

  1. How many Police Information Notices have been issued by your police force to grandparents under the Protection from Harassment Act with regard to their contacting or attempting to make contact with their grandchildren in each of the years since 2008, or for which records are available?

  2. How many arrests have been made by your police force of grandparents as a result of to their contacting or attempting to make contact with their grandchildren in each of the years since 2008, or for which records are available?

In response:

We have now had the opportunity to fully consider your request and I provide a response for your attention.

Following receipt of your request, searches were conducted with the Crime Department of Northumbria Police.  I can confirm that the information you have requested is held by Northumbria Police, however can not be disclosed for the following reason.

We are unable to supply the information requested.  This information is not held in an easily retrievable format. The Child Concern Notice (CCN) system is not searchable via keywords, which would have to be used for the word 'grandparent', therefore the only way to extract this information would be for a member of staff to manually examine every CCN submitted throughout the force over the past 5 years for any reference to 'grandparent'.  Given that there are approximately 42,000 CCNs submitted a year, even at a conservative estimate of 3 minutes per CCN record,  we have estimated that to extract this information for even a one year period would take well in excess of 2000 hours, therefore Section 12 of the Freedom of Information Act would apply.  This section does not oblige a public authority to comply with a request for information if the authority estimated that the cost of complying with the request would exceed the appropriate limit of 18 hours, equating to £450.00. 
As part one would need to be answered before part two can be responded to, this part is also therefore not achievable.

You should consider this to be a refusal notice under Section 17 of the Act for that part of your request.

When applying Section 12 exemption our duty to assist under Section 16 of the Act would normally entail that we contact you to determine whether it is possible to refine the scope of your request to bring it within the cost limits.  However, from the information we have outlined above I see no reasonable way in which we can do so.

You may be interested to know that Northumbria Police routinely publish information that has been disclosed by Northumbria Police in response to requests made under the Freedom of Information Act 2000 via the Disclosure Log.  The aim of the Disclosure Log is to promote openness and transparency by voluntarily placing information into the public arena.

Whilst it is not possible to publish all responses we will endeavour to publish those where we feel that the information disclosed is in the public interest.  The Disclosure Log will be updated once responses have been sent to the requester.  I have provided the relevant link below:-


The information we have supplied to you is likely to contain intellectual property rights of Northumbria Police.  Your use of the information must be strictly in accordance with the Copyright Designs and Patents Act 1988 (as amended) or such other applicable legislation.  In particular, you must not re-use this information for any commercial purpose.

How to complain

If you are unhappy with our decision or do not consider that we have handled your request properly and we are unable to resolve this issue informally, you are entitled to make a formal complaint to us underour complaints procedure which can be found at:http://www.northumbria.police.uk/foi/disclosurelog/foicomprights.asp

If you are still unhappy after we have investigated your complaint and reported to you the outcome, you may complain directly to the Information Commissioner’s Office and request that they investigate to ascertain whether we have dealt with your request in accordance with the Act. 


FOI Complaint Rights Procedure_tcm4-28029